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Privacy notice for www.licensing.leeds.ac.uk This privacy notice has been updated in line with the General Data Protection Regulation.

1. Purpose of this Notice

For the purposes of this policy, any reference to “We/Us/Our” means The University of Leeds IP Limited (ULIP), a company with its registered offices at the Company Secretariat, 11.75 EC Stoner Building, University of Leeds, Leeds, LS2 9JT and registered number: 04582496, and the University of Leeds (The University). We are “controllers” of this personal data for the purposes of the data protection legislation.

It is important that you read this Notice together with any other privacy notice we provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This Notice supplements the other notices and is not intended to override them.

2. Changes to this Notice

We keep the information provided in this Notice under review. This Notice may be updated from time to time. If we make any substantial updates, we will draw these to your attention.

We will not use your personal data in any manner that is incompatible with the purpose for which the data were collected originally, unless we have obtained your consent to that additional use.

3. Anything you are not clear about

If there is anything you are unclear about, please contact our Data Protection Officer, who shall be happy to answer any queries you may have concerning this Notice or the way in which we process your personal data.

The Data Protection Officer's contact details are provided at the end of this Notice.

4. Purpose of processing your data

Where we request personal data from you on our website you will be informed at that time of the purpose for which the data will be processed, how it will be processed, and its legal basis for processing.

We process your Personal Data for the following purposes:

  • to provide you with information, products and services ordered by you (including via licensing@leeds.ac.uk);
  • to improve the products and services that we offer, and the events that we manage and host;
  • to administer our websites and help improve our products and services;
  • to comply with applicable laws and regulations
5. Purpose of processing - automated collection of personal information

In order to provide you with services relating to the ULIP licensing portal, we may collect a range of Personal Data from you in a business context, such as your name, gender, job title, email address, company address, home address and other contact details, details of your business and other interests, communications with you and financial and payment information.

When you use our website, we collect certain standard information that is sent by your browser to our website. This includes technical information, such as your IP address, browser type, operating system, language, time zone setting, access times and any referring website addresses.

This data may be used to aid detection in the event of a security breach. The legal basis for this processing is necessity to pursue our legitimate interests to keep our website secure.

6. Third-party access

Your personal data that you have provided will not routinely be sent to third parties (unless notified - see 4. above).

7. Data retention

Your Personal Data are not kept for longer than is necessary for the purposes for which they are collected. This means that data and records (including Personal Data) are destroyed or erased from our systems when no longer required. The amount of time that records are kept for varies depending upon the type of Personal Data they contain.

8. Cookies

Cookies are small text files that are placed on your device by websites that you visit.

We use cookies for the following purposes:

  • Essential: To help our website function

The table below explains the cookies we use and why:

Cookie Name Purpose
PHPSESSID PHPSESSID is a php session so user is identified/authenticated id
basket basket is used to keep track of which products are on the basket
cc_cookie_accept cc_cookie_accept indicates user has accepted cookies policy
Third party cookies and tracking

If you share content from our website through other websites, for example Facebook or Twitter, cookies or a form of tracking may be used by these services and you need to manage your privacy via your account (and not through our site).

Manage your cookies and privacy

You can opt out of non-essential cookies - manage your cookie settings here.

You can also manage your privacy settings, including cookies, through your browser settings.

Further information about cookies can be found on the Information Commissioner's Office website.

9. Your duty to inform us of changes

It is important that the personal data the University holds about you is accurate and current. Please keep us informed if the personal data you have provided to us needs to be updated.

Contact us

10. Your rights as a data subject

Under the GDPR, in certain circumstances, you have the right to:

  • withdraw your consent to our processing of your personal data where that is the legal basis for such processing
  • access any of your personal data which we hold
  • have your personal data which we hold corrected if it is inaccurate
  • have any of your personal data which we hold erased
  • restrict the ways in which we process your personal data
  • object to our processing of your personal data
  • receive a copy of any of your personal data which we hold in a structured and commonly used machine-readable format
  • in certain cases not be subject to a decision based solely on automated decision making
  • lodge a complaint with a supervisory authority
11. Queries and complaints

If you have any queries or concerns relating to this privacy notice or the way your data is being processed through this website then please contact the University’s Data Protection Officer, David Wardle on d.wardle@adm.leeds.ac.uk or by post to University of Leeds, 11.72 EC Stoner Building, Leeds LS2 9JT, UK.

The University’s main telephone number is +44 (0) 113 2431751.

The UK’s regulator for the DPA and GDPR is the Information Commissioner’s Office (ICO). The University is registered as a Data Controller with the ICO

Should you be dissatisfied with our handling of your concerns you have the right to complain to a supervisory authority. In the case of the UK this is the Information Commissioner’s Office and details can be found at https://ico.org.uk.

Last updated on 30.07.19